Executive Assistant IT in Las Vegas, NV at Wynn Careers

Date Posted: 2/7/2020

Job Snapshot

Job Description

The Executive Assistant is responsible for supporting the Vice President of Application Development and the Vice President of Digital Product with day-to-day operational functions.   This role will work under the general direction of the Vice Presidents.   Further this roll will be the point of contact and liaison for the Application Development and Digital Product departments. 



Responsibilities

  • Reporting directly to the Vice President of Application Development and the Vice President of Digital Product and provide administrative support and office management to the departments of Wynn.
  • Responsible for greeting visitors, vendors and contractors.  You will need to ensure they are granted access to the building and directed to the appropriate meetings.
  • Answering the phone calls, taking detailed messages and ensure they are handled appropriately.
  • Schedules appointments and maintains calendar.
  • Arranges meetings and makes travel arrangements for Vice Presidents and other Directors, employees as requested.
  • Takes notes during departmental meetings ensuring that objectives and other important information is captured.
  • Maintains a close and highly responsive relationship pertaining to Executives daily activities.
  • Interfaces with executives ensuring a high level of confidentiality and discretion.
  • Experience with Accounts Payable, Purchasing and Contracts responsibilities and functions. All invoices, Purchase Requests, Contracts, and Statement of Work will go through this role for entering into SharePoint and ensure they are routed to the appropriate Project Managers, Directors, Vice President and Chief Level Executives as required for signature. 
  • Follow processes through inception to completion.
  • Assisting HR by ensuring that IT submits the correct forms for new hire, contractors and vendors. Tracking the progress through Security, Human Resources and initiate Badging instructions.
  • Submits requests for software access, system access, new hardware, issues and tracks progress through task completion
  • Handles confidential files, materials, and correspondence
  • Gathers information to prepare reports and agendas as well as provides meeting minutes and other recording functions.
  • Provides specialized administrative support knowing when to take the initiative. Assist the Executive with complex details.  Coordinate and maintain effective office procedures and ensure an efficient work flow.
  • Has the proven ability to establish and maintain harmonious working relationships with all team members.
  • Represents the Department for HR Events and other functions that require coordination throughout the year.
  • Place Access, Computer and Telecommunications requests for new Team Members and Contractors.
  • Draft correspondence and compose communications.
  • Operates general office equipment to develop and prepare work such as computer, telephone, fax, copier, and scanning documents.
  • Responsible for placing office supply orders and Warehouse orders through MMS as needed. Previous experience with Warehouse ordering a plus +++
  • Distribute checks and processes expense, mileage, and other travel related reports.
  • Ensures all Vacation Requests are entered into Workbench and sent to Payroll.
  • Maintains all related employee files.
  • Generates Facilities requests that pertain to routine office requests and general maintenance. Assists with various inspections for the building.
  • Generates Building Access for Team Members and Contractors.
  • Distributes all related mail on a daily basis.

Job Requirements



Skills and Knowledge

  • Solid understanding and working knowledge of general office software such as Word, Excel, and PowerPoint.
  • Good understanding of office management, organization, and other business-related skills.
  • Strong customer service skills and ability to provide detailed information accurately and professionally.
  • Strong typing skills and rapid note taking

 



Requirements

  • A minimum of 5 years Executive Assistant experience reporting to Vice President and Chief level Executives.
  • High degree of personal integrity and ethics.
  • Excellent written and oral communication skills
  • Detail oriented, self-motivated and disciplined, with excellent time management skills
  • Must be 21 years or older.