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Executive Assistant - Wynn Design & Development in Everett, MA at Wynn Careers

Date Posted: 6/9/2019

Job Snapshot

Job Description

The Wynn Development Executive Assistant - will be responsible for performing administrative and office support activities for executives within the Wynn Development department and maintaining all Wynn Standards. The position reports to the President of Wynn Development.  Specific responsibilities include: scheduling meetings, facilitating internal and external correspondence, processing of invoices and contracts, department record keeping, and receiving and assisting department visitors.



  • Adheres to all Wynn core values and department standards.
  • Provides support to the entire Development Team.
  • Participates in the execution of short-and long-term departmental goals.
  • Actively contributes to the departmental performance, and the accuracy, confidentiality, and thoroughness of departmental policies, procedures, records and reports.
  • Follows all applicable internal policies, federal and state laws, rules, regulations and controls.
  • Keeps informed of all new developments within the department.
  • Provides professional service to internal and external guests, which may require levels of patience, tact and diplomacy.
  • Balances multiple priorities simultaneously and meets deadlines, sometimes in stressful and high-pressure situations.
  • Must have the ability to promote positive, fair, and ethical relations with all team members, Wynn contractors, and in all interactions within the Host and Surrounding communities, as an ambassador of the Wynn brand.
  • Fields telephone calls using professional phone etiquette; receives and assists visitors.
  • Uses word processing; creates files, spreadsheets and presentations.
  • Assists with all aspects of administrative management, human resources, directory maintenance, logistics, equipment inventory and storage.
  • Manages inventory of assets, supplies, and personal protective equipment (PPE).
  • Monitors critical level of stocks, sources for suppliers and submits invoice(s).
  • Coordinates between departments and operating units in resolving day-to-day administrative and operational problems.
  • Schedules and coordinates meetings, conference calls, interviews, events and other similar activities, including arranging transport and refreshments, when required.
  • Sends out and receives incoming mail and packages; handles documents accurately; and manages and maintains digital and physical files.
  • Prepares business correspondence using Microsoft Office Suite.
  • Drafts and submits weekly timesheets for Development team.
  • Completes and processes draft contracts.
  • Collects employee expense receipts and drafts expense reports.
  • Processes incoming invoices, check requests and wire transfer requests.
  • Coordinates and books travel, both domestically and internationally.
  • Prepares meeting minutes, meeting notes and internal support materials.
  • Works on special projects as assigned by management.
  • Works with safety as a priority, and follows department and company safety standards.
  • Maintains relevant knowledge of industry through continuing education and training.
  • Performs any other job-related duties as assigned.

Job Requirements

To perform this job successfully, an individual must be able to perform each job responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Age, Gaming and Certifications:

21 years of age or above.


Education and/or Experience:

High school degree or equivalent required. Bachelor’s Degree or equivalent administrative experience preferred. Requires strong computer skills and in-depth experience with Microsoft Office, including Outlook, Word, Excel and PowerPoint.  Must possess excellent grammar, spelling and proofreading abilities; outstanding organizational, interpersonal, and administrative skills, as well as excellent attention to detail.


Minimum 60 words per minute keyboarding skills required.


Language Skills:

Ability to read, analyze, and interpret documents, such as policy and procedure manuals, maintenance instructions, and other related documents.  Ability to respond to common inquiries from other employees or guests. Fluency in English required, second language a plus.  Ability to understand and execute detailed instructions and to draft correspondence as needed.  Ability to effectively present information in one-on-one and group situations.

Mathematical Skills & Reasoning Ability:

Ability to compute basic mathematical calculations. Ability to define problems, collect data, establish facts, and draw valid conclusions.  Ability to decipher various reports and create and maintain reports upon request.

Physical Demands:

The physical demands described here are representative of those that must be met by the Team Member to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is also regularly required to stand, walk, sit, and use hands to finger, handle, or feel objects, tools or controls. The employee is occasionally required to reach with hands and arms, and to sit, climb or balance, as well as to stoop, stretch, bend, kneel, crouch, or crawl.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Essential responsibilities include moderate physical ability such as lift or maneuver at least thirty (30) pounds, and varied instances of standing/walking. 


Work Environment:

The work environment characteristics described here are representative of those that exists while Team Members are performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is typically moderate. When on the property or some back of house areas, the noise level increases to loud.
  • Due to the unpredictable nature of the hospitality/entertainment industry, Team Members must be able to work varying-schedules to reflect the business needs of the property.
  • Reliable, consistent, and punctual attendance is required.

In accordance with our host and surrounding community agreements, we will give preference to properly qualified residents of the cities of (1) Everett, (2) Malden, and (3) Boston, Cambridge, Chelsea, Medford, and Somerville.