Administrative Assistant, QAQC in Las Vegas, NV at Wynn Careers

Date Posted: 2/14/2020

Job Snapshot

Job Description

The Administrative Assistant, QAQC is responsible for initiating and coordinating the clerical and administrative functions required to support the Executive Director, On-Site Development and QAQC team.

WDD Employees are required, on a continual basis to…

Contribute to a safe work environment, through compliance with established safety guidelines, identifying potential safety hazards, and reporting same to the appropriate person for proper resolution.

Maintain a professional and ethical departmental, company and community reputation and comply with the Company’s policies and procedures.

At all times, demonstrate integrity and honesty in recording all work and project time.

Demonstrates the expected behaviors and upholds the established values of Wynn Resorts.

 Essential Duties and Responsibilities:

  • Supporting the Executive Director, On-Site Development with fielding, composing and corresponding to electronic and written communication.
  • Maintaining Executive Director’s calendar with meetings and appointments.
  • General filing and scanning as required.
  • Compiling and submitting expense reports for the QAQC team.
  • Accurately entering and maintaining data pertinent to the department and requirements of QAQC.
  • Processing RFIs (requests for information) and submittals from WDD construction, construction engineers.
  • Logging RFIs and submittals, creating the PDFs and sending them to the designers.
  • Responding to RFIs, submittals utilizing BIM 360.
  • Coordinating QAQC processes and insuring timely responses.
  • Preparing submittals for review and issuing submittal stickers for use.
  • Managing receipt, logging and return of construction flooring and hardware samples.
  • Serving as support for Administrative Manager during absence, vacation.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

 

 

 

Job Requirements

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE:

Required:

  • Minimum of 1-3 years of Administrative Assistant experience

Preferred: 

  • Bachelor’s Degree in Business or closely related field.
  • 1-3 years of Administrative Assistant experience with leading design organizations.
  • Interest in International projects, four and/or five-star resort hospitality and residential design.

SPECIAL QUALIFICATIONS:

Must have:

  • Comprehensive experience and proficiency in Microsoft Office (Microsoft Excel, Microsoft Word, Microsoft Exchange, and Windows.)
  • Ability to learn and work within BIM 360 and Bluebeam.
  • Basic familiarity with vendor software applications: processing Fed-Ex shipments, time tracking reporting, and telephone operations.
  • Ability to work in a creative, collaborative, entrepreneurial, and fast paced team environment.
  • Ability to approach all tasks with proactive thinking and a comprehensive plan of action.
  • Must be self-motivated, self-directed, and possess strong leadership qualities.
  • Must have an excellent personal presentation and possess the necessary skills and attributes to represent the qualitative character of WDD in all forms of communication and representation.
  • Must be an articulate communicator, be capable of directing and coordinating the work of others and must be confident in ability to communicate and collaborate with clients and project peers both internally and externally.